Employment Opportunities at Walkway Over the Hudson

General Duties and Responsibilities

Manage and record the ongoing day-to-day financial transactions of the organization, including, but not limited to: grants receivable, payables, payroll, inventory, and general ledger.

Monitor credit card transactions, merchandise sub contractors and other retail operations.

Develop and maintain financial systems to meet the accounting and reporting needs of the organization including information for 990.

Evaluate ongoing systems to seek continuous improvement and internal control.

Verify, allocate, and post details of Finance transactions to subsidiary accounts in journals or computer files from documents such as sales slips, grant agreements, invoices, receipts, check stubs, and computer printouts.

Provide financial information to the Executive Director, Board Chair, Treasurer and Finance Committee to further their understanding of the financial implications of program decisions.

Deposit and record cash receipts from donations, memberships, grants, merchandise sales, and special events.

Maintain financial aspects of membership database.

Record payables invoices and allocate expenses both categorically and functionally.

Prepare checks for signature and transmittal.

Prepare and maintain payroll, including employment taxes.

Reconcile bank accounts.

Maintain subsidiary ledgers to support general ledger balances.

Develop and maintain inventory tracking system.

Work with Construction Manager to monitor and report on federal and state capital project grants.

Develop and maintain grant tracking system.

Work with Executive Director and Grants Consultants to provide financial information for grant applications.

Work closely with Project Manager, Executive Director, and Grants Consultants to fulfill reporting requirements for active grants.

Reconcile Balance Sheet accounts on a monthly and/or quarterly schedule as needed.

Calculate and record depreciation of fixed assets.

Monitor Cash balances and ensure that balances are sufficient to meet current operating expense requirements.

Maintain records for Finance casualty and liability coverage.

In collaboration with Executive Director, prepare budgets and generate periodic budget vs. actual reports.

Ensure legal and regulatory compliance regarding all financial functions.

Coordinate preparation of tax workpapers and assist tax preparers with the annual form 990 tax returns.

Manage the annual audit process; act as key liaison with outside accountants.

Perform other duties and responsibilities as needed by Executive Director and Board Finance and Audit Committees.

 At least four years of diverse financial experience and familiarity with non-profits and grants.

Proven track record as a Bookkeeper/Accountant or Finance Manager with budgeting, cash management, grants reporting, and financial reporting experience.

Ability to work effectively with others as a team member. The capacity to maintain positive and collegial relationships with colleagues, management, Board members, vendors and donors.

Proficient in QuickBooks and Excel. Good working knowledge of Microsoft Office software applications. Knowledge of donor and membership data bases helpful.

Please submit cover letters and resume electronically no later than September 10, 2010 to jobs@walkway.org

A selection team will review candidates and invite finalists for an interview with the Walkway's treasurer and senior management.